The Jakarta Offshore Sailing Club

Committee Meeting Minutes 2003

Meetings 2003

• AGM 2003, 13 December 2003 Election results
• Committee Meeting 8 November 2003
• Committee Meeting 5 Augustus 2003
• Committee Meeting 27 January 2003

Minutes Meetings  Other  Years

• Committee Meetings after 2004
• Committee Meetings 2004
• Committee Meetings 2002
• Committee Meetings  2001

AGM 2003 13 December 2003: Election results

The following people have been elected as being part of the JOSC committee. Functions will be allocated to people at a later stage and acceptance of the elected members to be confirmed as not every nominee was attending the meeting.

• Thierry Powis (c)

• Genevieve Powis (c)

• Col Aji Sularso

• Rick Pollard

• Hasan Soeftendy (c)

• Tim Lamrock (c)

• Alex Durrant (c)

• Theo Bakker (c)

• Marc Jenkins (c)

• Ian Swan (c)

• Philippe Pinsent (c)

(c) indicate that the person has accepted the nomination.

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JOSC Minutes Meeting 8 November  2003

Venue:  Pantai Mutiara

Present:  Thierry, Genevieve, Philip, Ian (also proxy for and on behalf of John P.), Theo

1.      Minutes of meeting of 05/08/03 approved as already e-published.

 2.    Commodore apologized for ignoring the minutes of the last meeting with regard to the race calendar.  HM 7 should have been held on Nov. 2.  It was agreed by the committee to reschedule HM 7 to Dec. 07 and delay the AGM one week to Saturday Dec. 13^th.  The reason of the postponement is to allow people to participate at the Eastern Promise meeting on 2 December instead of having a meeting during the Idul fitri week..

 3.      AGM. 

 Location: Ian  to book La Fontaine (last year’s venue) for 19:30, if available. 

 Ian to negotiate the buffet price and corkage fee for wines.   Second choice in case la Fontaine out of business Eastern Promise.

 Genevieve to purchase wine from Duty Free.

 A Buffet and 2004 membership package will be offered: approx Rp. 300,000 (price to be finalized when quote from restaurant received)

JOSC members and others to be advised/reminded by email in 3 messages:

a.      Teaser – advising new date of AGM, promise of door prizes. Friends encouraged to attend.

b.      Reminder of new date with venue,  details to be conveyed later. RSVP.

c.      Reminder and price of the package, details of sponsored door prizes.

Theo to organise sponsorship door prizes, e.g. dinner + wine for two at the Hilton; w/e

at Tanjung Lesung.  Committee agreed JOSC should bear any costs not covered by AGM buffet ticket revenue.

Other orgs to be invited: Tanjung Lesung SC – John P. to contact relevant persons

                                        Col. Aji & Hasbi (APLI)

                                        ISCI – Burkhard to be contacted by Philip

4.  Lebaran gifts for PM: as per 2002, 10k of rice for each boat boy; 20kg for

     each admin. Office – police, Navy, PM, Harbourmaster.   Unsold T-Shirts to be             distributed.  Donation procedure to be implemented on Saturday Nov. 15^th.

5. 2004 racing Calendar.  John P. to be requested to complete before leaving, taking

     TL dates into consideration.

6.  2004 JOSC membership dues to be a flat rate for individual and family

Memberships.  “Family” is here defined as member plus wife/significant other (minimum term of relationship with latter not determined) and children.  Membership  for Individual Membership dues to be Rp. 150,000 at AGM, Rp. 200,000 thereafter. Family membership remains at 200.000 Rp in 2004..

7.      Trophies and plaques for series and other races to be organized by Genevieve.

  Prize for ladies race could be e.g. one day in a spa, incl. mandi lulur, bath in mare’s   milk etc. etc.

8.    Merdeka trophy to be collected from Jan Dinaar and to be handed to Hassan at AGM.  Plaques were given to JOSC by APLI after the Merdeka day racing.

The meeting was closed at 18:30

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JOSC Minutes Meeting 5 Augustus 2003

Venue: Eastern Promise/Napolina

Present: Thierry and Genevieve, Theo, Tim, John, Mathew, Hassan, Philip, Omar

Guests: Tjatjang  Hidayat (FIS), P  Subianto (Porlasi), P Hasbi  Zulfian (APLI)

1.  MERDEKA REGATTA

·         JOSC expressed their desire to contribute to the APLI event and asked permission to join other organizers in the event.  Permission was graciously granted verbally for this and to call the trophy the “Merdeka Regatta” trophy.  JOSC will send a formal letter to APLI expressing their wish to participate and asking for APLI’s agreement to do so.

·         Having no intention of “taking over” the event JOSC will plan to start and finish near the APLI race courses without interfering in the dinghy races and join the award ceremony afterward.  JOSC keelboats will have time to return to PM and for crews to drive over to Ancol for the ceremony.

·         JOSC will organize its own keelboat races and the trophy will be awarded as part of the APLI ceremony.  Said trophy reported to be in the possession of Jan Dienaar. 

·         The objective of JOSC’s participation is to show that we are all part of the same sailing community in RI.

·         Skippers/owners will be e-mailed on courses and times by John.  A series of 2 x 6 mile courses was suggested as fun and not too time consuming. The ceremony is expected to start at 5 pm.

2.      APLI MEMBERSHIP

·         Some boats’ memberships have expired.  All would like to renew.  Some have already done so earlier in the year.  A list will be submitted to be checked by APLI who will confirm address to which to remit membership dues of Rp. 100,000 per boat.

·         Genevieve has the correct address for APLI, as confirmed by APLI guest.

·         JOSC requested APLI penants (flags) again, price of which to be conveyed at a later date.

At this time the guests withdrew at their own request.

~ ~ ~ ~

JOSC COMMITTEE only

3.      CALENDAR CHANGES

A request to adjust the calendar of club event in order to avoid clashes with TLSC events was entertained.  After some discussion it was agreed that

·         HM 4 will be raced on Aug. 31^st,

·         HM 5  “     “     “       “   Sept. 28^th

·         HM 6  “     “     “       “   Oct. 12^th

·         HM 7  “     “     “       “   Nov. 2^nd

The AGM will be held on Dec. 6^th. 

4.      FINANCES

Ian was unable to attend due to work commitments.  However. Commodore was able to inform the participants on the latest status of the club finances:

·         The accounts of the club were reviewed and are available to any member of the club upon request.

·         Omar and ‘Pak Hassan were volunteered to find out from APLI how JOSC might best contribute to the event.  A figure of Rp. 1m was suggested.

5.      5.    ARRIVAL OF THE BOROBUDUR REPLICA SAILING SHIP

 Lat Latest news is that this vessel is scheduled to arrive on Aug. 6^th, a Friday.   Perhaps JOSC can go out to meet them if it is late in the day or something could be organized for the Saturday or Sunday.  Dates to be reconfirmed by Hon. Commodore. 

7.      6. CHARITABLE ACTIVITIES

Theo suggested JOSC organise a day out for handicapped young people (or some such) sponsored by JOSC at PM.  It was agreed after some discussion of liabilities and possible activities that this idea should be pursued further with experts in the field or at least experienced organisations, such as foreign women’s groups etc. who might be willing to participate.  A picnic and a tour of the boats was suggested as the easiest place to start.  Theo is looking for volunteers for a sub-committee to take charge of this effort and draw up a complete schedule of events to be presented to the club.  Theo will also discuss with related contacts who have already expressed interest in the idea.  Tentative date: Oct. 5

The Meeting was closed at 10 pm.

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Minutes JOSC Committee Meeting  27 January 2003

Present :  Thierry & Genevieve Powis, John & Susan Pairaudeau, Alex Durrant, Geir Larsson, Tim Lamrock, Omar Agoes, Theo Bakker

1. Minutes of previous meeting Nov. 26 2002 were accepted as published on the web.

2.  COMMITTEES for 2003

Commodore: Thierry Powis

Vice Commodore: Col. Aji Sularso

Treasurer: Henk Schoenmaker? ( to be approached by Thierry)

Race Officers: John Pairaudeau, Alex Durrant

Membership: Genevieve Powis

PR, Pantai Mutiara liaison:  Theo Bakker, Omar Agoes

Social Secretary: Tim Lamrock

Quarter Master: Geir Larsson

Website: Thierry Powis, Omar Agoes, Mathew Byrne (troubleshooter)

Boat Boys: Omar Agoes

Merdeka Regatta: Col Aji Sularso (to be contacted)

Secretary: Philip Pinsent

3.  2003 Calendar changes

Due to new GOI policy regarding holidays being moved to Mondays, an opportunity for a long weekend’s cruising/racing may present itself March 1- 3.  Skippers to be canvassed re activities for that weekend, possibly to Matahari island.

The Java Sea Challenge (Nordwachter) is still scheduled for March 15, 16 due to waxing of the moon.

4.  SIB (sailing permit) and exit permits

Documentary evidence indicates that the SIB needs only to be issued once to a visiting yacht in the port of arrival.  It is not clear if this applies to locally registered vessels.  Skippers are advised to keep a copy of the documents on board as well as SIB (Surat Ijin Belayar).  “Exit Permits” are still easily available in PM and cheap.

Col. Aji to be approached to clarify SIB status of local and “visiting” vessels.

5.  JOSC status & Insurance

After some discussion it was agreed to keep the JOSC as it is today however the issue should be debated regularly. The training aspect should be promoted more especially to try to involve more local sailors. With respect to insurances skippers should be advised that they are solely responsible for any accident or injury involving their boats during JOSC activities.

6. JOSC Accounts

The present policy of only having one signatory should be amended to include two (2) signatories in case of the unavailability (such as, God forefend, the sudden and early demise) of the treasurer.   The second signatory should be the Commodore.  This will be implemented as soon as last year’s Hon Treasurer returns.

7. Sunday Race Start Times and other (baggy?) wrinkles

A plea was made for earlier starts or at least a return to 10 a.m. starts during the NW monsoon season. 

Suggestions were put forward such as starting at 1300 hrs well offshore and racing back to PM, or at least mixing up race types so that some finish offshore in waters clean enough for a (skinny?) dip and some close to PM where club spirit and cohesion (though probably not coherence) would be enhanced through collective inebriation and immediate interim prize giving (e.g. bottle of wine). 

The Race Officers will take the above into account when designing courses. 

Last Sunday’s race was considered a great success by all who participated thanks to creative course design and variable wind conditions.

8. Close meeting:

There being no other committee business meeting was closed at 10 pm with thanks to hosts John and Susan for their gracious hospitality in their humble home.