Minutes JOSC Committee Meeting Eastern Promise  26 November 2002

Present:  Thierry, Genevieve, John, Philip

1) Minutes of the previous meeting were read discussed and accepted as read.

2)  AGM 

- venue: La Fontaine  JL Brawijaya Raya 18  (021-7236841)

- date:     14^th Dec. 02. 

- time: 19:30 (7:30 pm)

- A teaser re the AGM and further details to be circulated by Theo .  It was suggested and agreed that numbered tickets be issued at the door for door prize draws.  These to be determined later.

Price for the AGM dinner has not yet been confirmed.  An early bird price should be

offered to those who reserve early by e-mail to Theo or committee.

- The QM should bring items for sale to the AGM, e.g. flags, T-Shirts, charts etc.

- The QM has been given samples of Trophies and an official list of winners.

3).  Boat Boys  A majority of respondents are in favour of giving JOSC members’ boat boys (“BB”) 10 kg of rice each split into 2 x 5kg bags as a gesture of the club’s appreciation for their services (not a right like the THR).  These to be handed out from the back of the vehicle transporting the rice and BB names ticked of a master list as each boat boy collects.  No BB will be allowed to collect for another BB.  Perhaps KTP should be shown to confirm identities, if necessary.  Genevieve will buy the rice at Macro (or Carrefour) of an appropriate quality.  Saturday, Nov. 30th was suggested as an appropriate day for this.

4).  Pos Kamal  (Navy “security”)  A majority also agreed to distribute 20 kg of rice (5 x 4kg bags?).  Perhaps these  could be handed over to the Komandan et al. in a “public” ceremony at the marina on  Saturday.  Further sharing and distribution of the rice will then be up to the Marinir.            

5).  Accounts The Balance Sheet of accounts for 2001 was tabled and accepted and can be show upon request.  A preliminary  BS of 2002 accounts was tabled and will be presented to the membership at the AGM,  thanks to Ian.  The technicalities of an arrangement whereby accounts can be requested through the website and sent by e-mail or otherwise reviewed will be studied by Thierry.

6). The Quarter Master, has provided an inventory which will be added to these minutes by Thierry.

7)     7). Vessel Exit Permits are required each time a yacht leaves PM, but it is FREE OF CHARGE from the harbour master.  Boat owners are requested to refrain from encouraging any bad habits in this regard.

8).  The club has received an e-mail from Robin Engels regarding organising an Indonesian Peace Cruise by a traditional Pinisi to New York.  According to the schedule the traditional

Makassar  schooner will arrive in Jakarta from Bali Dec. 5 and stay until Dec. 13th. 

Perhaps JOSC could sail out to meet and greet and escort the vessel in.  The US

Ambassador is to go aboard along with various other dignitaries.  Thierry has pointed out

that this will be Lebaran so few skippers are likely to be around. Link to their

website is .http://www.songlinecruises.com/

8)      An up-to-date APLI members’ certificate holders list is being updated and will be circulated for checking.  More flags will be obtained for sale to those who have lost theirs.

9)      A suggested 2003 Racing Calendar submitted by the RO, John, and necessary adjustments made.  The main difference between it and the previous calendar is that full  moons will be midmonth  in 2003 instead of monthends as in 2002.  The first race of 2003  is scheduled for January 19^th 2003.  A party after the first series has been scheduled for  May 24^th.  Conflicts   with Tanjung Lesung events have been  avoided as far as possible.  The proposed calendar will be made available on the website  soon.  The anticipated Floods may force dates to be moved in Jan/Feb. The lack of contact with ISCI and  the traditional 2 events was lamented.

10)  The Racing Officer was supported in the use of two of the 4 buoys for starts so all could

 start together.  One yacht can still be designated start boat. 

Various suggestions for marking the buoys were put forward so that those who are a bit

vague about which is the easternmost buoy will not have to refer to their compasses

before the start, suggest spray painting it in water colours…

A request for more down wind racing was tabled and should be taken into consideration

by the RO for 2003.

11)   Electricity & Water usage details notices have been received by all boats.

12)  Race reports to be posted on the website are no longer being submitted.  Perhaps a

prize for the best report (i.e. humorous as well as more or less technically accurate)

would provide an incentive.  Skippers should nominate a reporter for each race.

The meeting was adjourned at 21:30

Minutes taken by Philip

Minutes JOSC Committee Meeting Eastern Promise  5 November 2002

Present: Rick Pollard, Theo Bakker, Agoes Omar, John Pairaudeau, Geir Larsson, Genevieve Powis & Thierry Powis

Excused: Tim Lamrock, Ian Swan, Phillip Pinsent

Start meeting 8h13.

 1)  Approval Minutes previous meeting:  the minutes of the meeting of 8 March 2002 as published on the website are approved

2)  AGM dates: After lengthy debate on the date it was decided that the meeting would be held outside the Ramadan Period on the Saturday 14 December 2002. The committee has proposed to explore new places where the meeting could be held. Theo will contact Bilbo, Financial Club and Le Bistro as possible venues for the AGM. Decision will be made at the next committee meeting. Theo will send a teaser to all club members announcing the AGM and asking them to reserve this important date.

3)  Trophies: Thierry will provide samples of trophies of previous year to Geir so that new trophies can be made for this year prizes. Committee will also seek what door prizes we could have for the AGM. John will provide official list of winners to Geir. Prices include plaque for first 10 boats of each series.

4) APLI membership. JOSC support fully the proposal that the club pays the membership to APLI for all boats of the club.  John will do the administration of APLI renewals.

5)  Membership fees for 2003 will be 150.000 Rp for individual membership and 200.000 for Family membership.

6)  Next Races: Lady Race will be organized on the 24 November 2002. John will also prepare a draft race schedule of JOSC races 2003. Once approved the schedule will be forwarded to TLSC and Porlasi so that they are informed about our dates.

7)  Membership. The club has now 15 Family membership and 39 individual memberships.

8)  The accounts of the club were reviewed.  Accounts will be presented at the AGM or can be forwarded to all members on demand.

9)  Quartermaster : Geir will make inventory of the club items for sale to incorporate them in our financial statement s and also include revenues of this year mainly JOSC flags.

10)  For the next committee it was decided that committee members would contact members for potential interest becoming part of the committee.

11)   Boat boys. It is decided that the club will make a gift to the boat boys for Lebaran. The gift will be a bag of rice and may be some other comestible items. Omar to inform Committee members at the next meeting on cost and composition of gift packages. Gift will also be made to Pantai Mutiara Harbormaster, Navy and Police.

12)  Race 10% Handicap rule John discussed the issue of the cancellation of the 10% rule for the handicap recalculation.  Participants agreed that we should keep it as it is today which means that this rule is no longer applied.

13)  Next Committee meeting will be held on Tuesday 26 November.

Minute taker: Thierry Powis

Meeting Adjourned 22h09

Minutes JOSC Committee: Eastern Promise  8^th March 2001

Present: Genevieve and Thierry Powis, John Pairaudeau, Omar Agoes, Geir Larsson, Philip Pinsent

Start meeting 8h10.

1..Minutes of 14^th Jan 2002 accepted as per JOSC website

2.  Hazards in PM:  the lack of prompt information from PM regarding hazards was lamented.  A depth of 2m should be maintained by contract (available to any JOSC member and should cover all boats, not one-by-one), but this does not necessarily cover the entrance and a lot of flotsam and jetsam has been washed up by recent storms.  PM should warn JOSC without waiting for queries re same and will be so advised.  As a fall back position, Thierry will talk to Ibu Yanti, but Peter should talk to them first. Meanwhile caution is advised when entering and exiting the harbor.

3.  Long Weekend March 29^th :  There was much free flowing discussion on how best to take advantage of the long Easter weekend. Should we organize a Noordwachter race or a Thousand Island weekend?  Which island to rendez vous at etc….    Matahari seems popular, but a Saturday night BBQ on some other island was preferred.  Thierry will canvas skippers for their preferences.  If a Thousand Island race is organized family members who prefer to stay overnight on one of the islands and/or go by speedboat need to make own arrangements and book soon.

4.  Finances: Finances were not presented as Treasurer was excused.  Perhaps in future an e-mail from the treasurer would be acceptable if s/he is unable to attend.  Skippers need to be reminded that we expect people to become members of the club after two participations.

5.  Boat boys: ID pictures have been taken, but data from only half of them have been received so far.  Omar will try again.  Accident insurance and a system for collecting boat boy funds and disbursing them was discussed at length again. Omar will contact insurance to see what they have to offer and the type of coverage. The basic idea is to provide hospitalization coverage for the boat boys.   A contribution of Rp 10,000 from each crew member per race was agreed and judged as being reasonable.  The funds will be used to pay the insurance coverage.  The skipper would be responsible for collecting and forward the funds to the fund manager and declare crew numbers together with his finishing/elapsed times. 

6. Committee Meetings: although most of the communications can be handled by email  and the website, a need for regular committee meetings was expressed.  Every 2 months was agreed as the minimum. Additional meetings could be organized if need arises

7.  Parties:  none have been scheduled so far.  Traditionally there is one after each series.

More venues are available now so options need to be explored along with promotional perks, such as barrels of beer, door prizes etc. 

The “restaurant” at PM needs to be persuaded to invest in some cold beer for post race “raft ups”.  Omar has been advising them on this.  The next SK (March 13^th) would see the first trial of PM as the “post race ”meeting involving all participants, opinionated or otherwise.  The possibilities of a BBQ there are to be researched, also.

8.  Quartermaster:  National Flags and club pennants and a few digital maps of 1,000 Islands are available:    

  Prices:

            Club pennants:  Rp. 50,000

            RI flags:            Rp. 25,000 & 50,000

            Digital Maps Thousand Islands: Rp 80,000

      Graeme Chuck and Tom Curtis to be contacted re deluxe editions.

Meeting closed at 10:30 p.m.

Minutes taken by Philip Pinsent