The Jakarta Offshore Sailing Club
Committee Meeting Minutes
Meeting 2007
Meeting 2006
Meetings 2005
Minutes Meetings Previous Years
Minutes Meeting 26 January 2007
Venue: the Theo Bakker residence (many thanks for the delicious cheese and wine)
Present: Theo, Thierry, Genevieve, Tim, Philip
Apologies: Tom, Andrew
The meeting of the 2007 JOSC Committee was called to order at 08:05 pm WIB by the Commodore.
1. Minutes of AGM approved with the following note:
§ Minutes should mention who is responsible for further action on a particular resolution
2. 2007 Committee responsibilities
§ Thierry : Commodore, treasurer, Webmaster and Yahoo group moderator
§ Tom: Vice Commodore
§ Genevieve: membership secretary
§ Theo: social secretary
§ Andrew, Tim and Tom: Race Officers, other sailing events scheduling
§ Philip: Club secretary
§ Mathew to be asked to act as advisor/stand in on an occasional basis
3. Racing and Other Events
§ Tentative calendar dates suggested by Mathew at AGM were adjusted after some discussion and a new 2007 calendar including full moons and island events/cruises/races will be published by Tim.
§ Race results Handicaps should rather be expressed not by a number that we use to divide the times of the boats but preferably a number to multiply. This will make it easier for people to guess rapidly after a race what the outcome is. In the transition period both will be
§ How to boost participation in general and ensure at least 3 boats contest races? After much lively and imaginative discussion the following measures were agreed to:
- circulate the race calendar to boat owners and ask for feedback
- new rule: two boats to be sufficient for a race but handicaps will not be adjusted
- If three or more yachts compete, handicaps will be recalculated
- Every attempt will be made to adhere to the calendar
- Boat owners will be contacted, reminded and asked for confirmation at the beginning of each month by the Racing Committee.
- Boat owners should try to find alternative crew to sail the boat in case the normal skipper is away.
- Two weeks prior to each race a reminder will be sent out via the new mail group along with the announcement of the pre–race social at the Eastern Promise.
- Sponsors will be sought for each race to provide motivation for race-by-race participation by those who may lose interest if they cannot participate often enough in a series. Sponsors will be offered a banner on the front page of the website, a “sponsored by…” advice in race announcements and in public announcements of the winners. In return sponsors will provide free products, tickets, dinners or limited memberships. All committee members will seek out potential sponsors, especially Theo.
- Membership of the Yahoo group to be encouraged even by non-members. Email addresses and contributions (especially pix) to be forwarded to Commodore who, as moderator, will filter if necessary. Response has been good so far.
4. Pre-race social meetings in the Eastern Promise (EP)
- Pre-race socials will be held on Tuesdays again as on Fridays the EP gets overwhelmingly noisy and busy and many members have other “obligations” on Fridays.
- EP meetings will be well publicized by email and posters(?) on the Monday.
- EP meetings to be made livelier with sponsor and other announcements and introductions following ringing of the bell
- EP management will be approached regarding use of the “TV room” for both social and committee meetings
5. Finance
- a profit and loss statement for 2004/05/06 was presented and accepted.
- the club is healthy. We however booked some slight losses in the last two years but nothing critical. Members who want to review financial results may make request to committee.
- the Commodore will continue to act as treasurer
- non-member participants need to be encouraged to join up and pay the dues after a couple of events. They are less than one round of golf on most courses!
6. APLI
Membership Certificates are ready and are being distributed to the boatowners.
7. Other promotional activities
- JOSC to be listed on other websites. Links already exists to eg the Bali Yacht Club(?)
- How about ISCI? Do they still have an active sailing division? (Commodore? Theo?)
- A4 size posters to be placed on the board outside eg Kemchiks. (Theo?)
8. Committee Meetings
- to be convened on the first Tuesday of every even month.
- Next meeting April 3 (full moon)
There being no other business, the meeting was closed at 9.30 pm
Annual General Meeting Saturday 13 January 2007
Venue: the Theo Bakker residence @ No. 39 Sriwijaya (for which many heartfelt thanks)
Present: Theo, Thierry and Genevieve, Mathew, Andrew, Philippe, Tim, Dati, Selcansanli, Bob, Hans and Lilis, Philip and Meiri, Fitri,
Apologies: Tom, Alex, Leo
Start at 10:15 pm WIB.
1. Minutes of the previous meeting had already been circulated, approved and published on the website.
2. Announcements:
- the Commodore thanked Theo for generously offering the use of his residence again and for organizing the catering through Dati’s Scoops restaurant.
- Mathew presented a tentative new Calendar of Events for 2007 to be posted on the website for comments, objections etc. The first race is scheduled for Sunday, January 21st.
- It was proposed, seconded and approved by a majority that JOSC social/pre-race meetings now be held on Fridays at the refurbished Eastern Promise in the back restaurant.
3. Trophies for the 2006 series and special races were awarded as follows:
- Sunda Kelapa series: 1st – Thera / 2nd – Terus / 3rd – Candola
- Henry Malacca series 1st – Thera / 2nd – Terus / 3rd – Candola
- Ladies Race – Genevieve on Terus
- Jaan Dienar memorial race – Thera
- Peter Jackson memorial race – Thera
Plaques were handed out to all participating yachts as is now the custom.
3. The new ELECTION procedure called for nominations for Commodore, of which there were 8, each of whom proposed a Vice Commodore. Voting was for each Commodore/Vice Commodore slate. The elected Commodore had then to confirm who would serve on the Committee.
The pairings on offer were:
§ Mathew / Tim
§ Theo / Tim
§ Thierry / Genevieve
§ Genevieve / Thierry
§ Philip / Mathew
§ Andrew / Fitri
§ Tim / Mathew
§ Bob / Thierry
§ Philippe / Dati
Thierry and Genevieve were re-elected Commodore and Vice – Commodore in a secret ballot on a majority, although all candidate couples (sic) received at least one vote.
Thierry to convene the first JOSC committee meeting which will decide the responsibilities of the members.
There being no further formal business, the meeting was adjourned at 10:50 pm.
Minutes Meeting 31 October 2006
Venue: Eastern Promise Time: 8 pm
Present: Thierry, Genevieve, Philip, Tim, Mathew, Theo, Geir, Liliane, Jonathan, Meno & Doreen (Alice)
1. How to re-invigorate the club?
More members and boat owners are desperately needed. Membership now stands at only 21. A number of boats are no longer active for various reasons, mostly absent owners, including: Boraccio, Damai, Dewi, Candola, Orion, Nirvana (and currently Neng Geulis due to mastlessness )
Most boat owners started as members, so it makes sense for the club to try to boost membership as well as to encourage the participation of non-racing boats.
This to be achieved through more social events such as
· cruising out to islands and having a BBQ together, cruise out – race back etc.
· Pre –event emails to all members, not just boat owners
· Development of a newsgroup including non- or not-yet members
· Promos in Bart’s and other newsletters (embassies?)
· Promotional events in Eastern Promise (and other venues?) in coordination with management
· A regular social meeting on the first Tuesday of every month, if possible or another date if not, but at least once a month not only related to the next race.
· Finding partners or trying to arrange other shared use schemes for non-active boats through the website and other means
· Revival of forward planning, ie the annual calendar and confirmation of events one month in advance
· Saturday sailing events
· Providing more positive and pro-active responses to inquiries about eg sailing in Jakarta and the 1,000 islands
2. Promo event: O Channel broadcasts of report on JOSC race/cruise to Damar Kecil: Saturday, November 9th and other dates as already advised by email from Thierry.
3. The Ladies Race will be held on Sunday November 26th
4. The AGM and PARTY will be held on Saturday the 25th November 2006 at Theo’s place, once again kindly offered by Mr Bakker, much appreciated. Numbers to be advised and catering to depend on numbers. F & B charge Rp 200,000 as per last year?
- Elections proposed to be on a two member plank basis, committee to be organized by elected Commodore & Vice Commodore.
- Dan Goldsmith to be advised
5. Race Book to be edited, updated, and expanded. A race and JOSC “Rules Book” ideally to be available on every boat, eventually.
6. Finances – the club is solvent
7. Mooring Fees – 3 boats have agreed to the 11 + 1 deal. Leo to be contacted by Philip re L’Aquila. Tim will contact Garry
8. A rough guide to reachable islands to be put together by experienced sailors for the benefit of and to attract new members.
9. NEXT REGULAR MEETINGS : NOVEMBER 28th , JANUARY 9TH ‘07
The meeting was adjourned at 10 pm.
Minutes Meeting 22 November 2005
Venue: chez Thierry et Genevieve Powis (for which many thanks)
Present: Thierry, Genevieve, Philip, Tim, Mathew, Theo
1. The AGM and PARTY will be held on January 13th 2006 to launch the new season with a bang! The date of the AGM is also postponed as many club members will be in Pukhet for the Kings Regatta at the initial planned date. Venue yet to be determined. Mathew to investigate above La Brasserie in Kemang. Commodore and Committee elections to be conducted by filling a form handed out at the door to save time. Entertainment may be arranged by Tim? Financial arrangements to be determined by committee at a later date.
2. 2006 events Calendar: draft to be prepared by Mathew more or less as per 2005 schedule. We will try to have an event every two weeks. More social events, not just racing will be scheduled, eg BBQ on an island, cruise out/race back etc. Suggestions welcome.
3. HM series and remaining events in 2005: so many races have been lost that the series cannot be completed. However, the Jan Dienaar memorial race will be held on Sunday next, November 27th even if we have limited boats participating. Crews to contact skippers or just show up at Pantai Mutiara before 0930 hrs on Sunday morning.
Other activities in December/January will be organized on an ad hoc basis, eg New Year’s eve cruise to an island, maybe, or other fun activities. Suggestions welcome.
4. How to revive the energy of the club and increase participation?
- Vary the sailing events with more social/fun activities
- Announce race results in the Jakarta Post with an exciting picture and website url to attract new members, particularly potential boat owners, starting January 2006
- International School teachers to be approached to revive interest. – Tim
- Notices to be posted outside Kemchicks and Hero Kemang with website url – Thierry?
- Japanese cultural Centre to be approached with a flyer? – Philip
Why don’t crews come back again after only one race? Suggestions, please
PJP
Minutes Meeting 11 January 2005
Venue: chez Thierry et Genevieve Powis (for which many thanks)
Present: Thierry, Genevieve, Philip, Tom, Mathew
Apologies: Theo, Tim, Alex
1. Minutes of AGM already approved & posted
2. Racing Calendar
Adjustments to the proposed calendar were agreed to accommodate concerns about long gaps between races, too many in the “summer” and racing in Ramadhan. In a hopeful mood, The Noordwachter and Visioli Challenge (P. Babi) races have been scheduled for April 22 and May 20 respectively. The Ladies Race will be on November 13th. Other non-series races, family cruises, cruise out and race back island events etc. will be scheduled as and when support warrants.
3. Racing Variety
Alex will be asked to again include different types of races, such as pursuits, slow/fast courses, windward gates, etc… variety being the spice of life.
4. On Trial
It was agreed that nay boat that has not participated for six months will be deemed to be On Trial again until anew handicap has been established.
5. Treasury
The previous treasurer has been in touch and done the necessary. It was agreed to accept the current asset balance as the final one for 2004. A new account will be opened with two signatories, Thierry and Tim (new treasurer), to provide the necessary flexibility and avoid previous inconveniences.
6. Membership
14 members have paid the “exorbitant” membership dues for 2005 so far.
7. APLI
An attempt to renew memberships in APLI for 11 boats failed on account said org. has disappeared. Tom will investigate through Bpk Hassan. According to rumour it has moved to Ancol, somewhere.
8. JOSC Club Shirts
It was agreed to study designs and costs for new dateless, blue collared, “generic” club shirts of 100% good quality cotton to which boat names can easily be added and to order the minimum quantity (50?) once these have been agreed on.
9. LEBARAN 2004 rice and T-shirts were distributed to boat boys (10kg each), police, Navy,
PM and Harbour Master’s offices (20kg) as usual, tho’ the navy security office has moved to the other side of the marina. Evidentiary photos have been posted to the JOSC website.
10. Earthquake and Tsunami victim assistance
No conclusion was arrived at as to how JOSC as a club could help other than what individual members are already doing or have done on their own account. (eg MSF asked for their rubber duckies to be checked out before shipping them up to Aceh and Thierry, Genevieve and Tom did so).
The meeting was adjourned with homemade cashew and chocolate brownies at 2150 hrs WIB.
PJP